Form 19 is an official document used to notify the SECP about any change in the particulars of a company’s director, chief executive, officer, or secretary. It helps maintain accurate and up-to-date records of key company personnel in the public register maintained by the SECP.
Purpose of Form 19
The main purpose of Form 19 is to inform the SECP of any change in details of existing officers or directors of a company. This ensures compliance with the Companies Act, 2017, and improves corporate transparency.
When is Form 19 Required
Form 19 must be filed whenever there is a change in any of the following particulars:
- Director’s or officer’s name
- Residential address
- Passport or CNIC number
- Nationality
- Designation
- Occupation
- Any other officially recorded personal detail
Note: Form 19 is not used to appoint or remove a director. That is done through Form 29.
Who Should File Form 19
The company’s authorized representative, usually the Company Secretary or a Director, is responsible for filing this form with the SECP using the eServices portal.
Deadline for Submission
Form 19 must be submitted within 15 days of the change taking place. Delayed filings can result in penalties or non-compliance notices from SECP.
Required Information in Form 19
The form requires:
- Company name and incorporation number
- Name of the person whose particulars are changing
- Old and new particulars
- Date on which the change occurred
- Digital signature of the authorized person
Supporting documents like a copy of the CNIC, passport, or a resolution (if applicable) may be required.
Legal Reference
Filing Form 19 is in accordance with Section 197 of the Companies Act, 2017, which mandates companies to keep SECP informed of any changes in the particulars of directors, chief executives, and officers.
Conclusion
Form 19 is an important compliance requirement to ensure SECP maintains accurate company records. Timely submission reflects well on the company’s governance practices and avoids regulatory penalties. It’s essential for all companies registered with SECP to stay updated on such obligations.
