How to Submit Share Issuance Documents to CDC

How to Submit Share Issuance Documents to CDC (Central Depository Company of Pakistan) – 2025 Process Guide

In Pakistan, all share issuances—whether for new allotments, right issues, or bonus shares—must now be carried out in book-entry (electronic) form through the Central Depository System (CDS) managed by the Central Depository Company of Pakistan Limited (CDC).

As mandated by the Securities and Exchange Commission of Pakistan (SECP), companies (issuers) must submit specific documents to CDC for share credit into shareholders’ Investor Accounts. Below is a comprehensive guide covering every step in the process.

Step-by-Step Guide to Submitting Share Issuance Documents to CDC

✅ Step 1: Prepare Required Documents

To initiate share credit in CDC’s Central Depository System, the company (issuer) must compile a complete set of the following certified and compliant documents:

1. Certified Copy of SECP Approval

   • For the relevant issuance type: new issue, right issue, or bonus shares.

2. Certified Copy of Board Resolution

   • A resolution passed by the Board of Directors approving the issuance of shares.

3. Allotment Confirmation Letter

   • A formal letter confirming how many shares have been allotted to each shareholder.

4. Statutory Auditor’s Certificate

   • A certificate from the company’s external auditor certifying:

     • Paid-up capital after allotment

     • Compliance with SECP and CDC regulations

5. Issuer’s Representation (Section 70, Companies Act 2017)

   • A written declaration as per legal requirements; not always needed for private companies.

6. Form 7 – Return of Allotment/Alteration in Capital

   • Certified by the SECP Registrar (if applicable).

7. Letter for Authorization to Upload Data

   • This authorizes CDC to upload shareholder data to the system.

8. CDC Fee Payment Receipt

   • Proof of payment of the applicable CDC charges, according to the CDC tariff schedule.

✅ Step 2: Submit the Documents to CDC

Once the above documents are complete, follow the procedure below:

📁 Compile the Documents

• Ensure all documents are:

  • Certified where required

  • Properly signed by authorized signatories

  • Clear and legible

📧 Submit via Email

• Send the complete set of documents to CDC via their designated email address:

  • Most commonly: ias-accountopening@cdcpak.com

  • Check CDC’s latest communication for any updated addresses.

📊 Format the Data File

• For share issuance, prepare a CSV file (or as specified) containing:

  • Name of shareholders

  • CNIC/NTN

  • CDC investor account number

  • Number of shares allotted

• Follow CDC’s exact data formatting guidelines to avoid delays in processing.

💵 Pay the CDC Fees

• Make payment to CDC as per the official tariff schedule.

• Attach the payment receipt with your submission email.

✅ Step 3: CDC’s Review and Processing

Once the documents and data are submitted:

🔍 Verification

• CDC verifies:

  • Accuracy of the data

  • Completeness of the documents

  • Compliance with SECP and CDC requirements

💻 Share Credit Processing

• Upon successful verification, CDC:

  • Uploads the shareholder data to its system

  • Credits the allotted shares directly into each shareholder’s CDC Investor Account (IAS)

📩 Confirmation

• The company (issuer) receives an official confirmation email from CDC indicating that:

  • The shares have been credited

  • The transaction is complete

Step 4: Additional Notes for Special Share Issuance Cases

Different types of share issuances may require additional documents:

Always ensure that:

• Forms are updated

• Resolutions are passed with correct language

• SECP approvals are valid and attached

Summary Table – CDC Share Issuance Submission Process

Where to Contact CDC for Share Issuance Processing?

CDC Investor Account Services
📍 CDC House, 99-B, Block ‘B’, S.M.C.H.S., Shahra-e-Faisal, Karachi
📧 Email: ias-accountopening@cdcpak.com
📞 UAN: 0800-23275
🌐 Website: https://www.cdcpakistan.com

It is recommended to reach out to CDC directly for latest templates, CSV formatting guides, and updated tariff rates.

Final Thoughts

The process of issuing shares in book-entry form through CDC is legally mandatory, efficient, and helps maintain transparency in corporate ownership. Companies must ensure:

• Timely submission of accurate documents

• Proper formatting of data

• Adherence to CDC and SECP requirements

By doing so, companies avoid delays, ensure legal compliance, and maintain shareholder confidence in their corporate governance practices.